Privacy Policy

Last updated: 13 November 2026

Ownly Tools is built so that we never need your data. This page explains what that means, and what your rights are under the EU General Data Protection Regulation (GDPR) and similar laws.

Who we are

Ownly Tools is operated by IVAN SERGIU-REMUS PERSOANA FIZICA AUTORIZATA (a sole trader, "persoana fizica autorizata", registered in Romania with registration number CUI 43341478), Strada Partizanilor, Nr. 8, Bloc M5, Ap. 3, Simleu Silvaniei, Judet Salaj, Romania ("we", "us"). You can reach us at support@ownlytools.com.

The short version

• We do not collect your documents, photos, scans, text, codes, receipts or any other content.
• The app has no account, no ads, no analytics and no tracking.
• All the work (scanning, text reading, face detection for ID photos, conversion) happens on your iPhone.
• Your files stay on your device, or in your own iCloud Drive if you choose that.

What we collect

Nothing from the app. We do not run a server that receives your content, and the app does not send it to us or to anyone else. Because we do not receive or hold your personal data, we are not able to look at it, share it, sell it or hand it over.

Where your files live

Everything you scan, save or create stays on your iPhone or in a folder in your own iCloud Drive. Files are protected by iOS file protection. Tidy copies of what you make are also kept in the Files app, under On My iPhone → Ownly Tools, in one folder for each kind of thing. They are on your iPhone like any other file, and the Vault is never copied there. If you choose an iCloud Drive folder, that storage is provided by Apple under your own Apple ID, not by us. We cannot see it.

Permissions the app asks for

• Camera: to scan documents and receipts, read text and read QR codes and barcodes. Images stay on your device.
• Photos (add only): only to save a result to your library. The app cannot read your library; when you pick photos, iOS shows its own picker.
• Face ID or passcode: to lock the Vault. This is handled by iOS. The app never receives your biometric data.
• Notifications: local reminders for expiry dates. They are created on your phone and nothing is sent from a server.
• Files: to open or save files you choose.

Faces in the ID Photo Maker

To crop and size an ID photo, the app detects where the face is and separates the person from the background. This uses the iPhone's built-in Vision framework, runs only on your device, and does not identify anyone. No face data is stored or sent anywhere. The result is a normal image that you can save or delete.

Free tries

To count your free tries, the app stores a small number on your device, in the iOS Keychain. It is not linked to you and is not sent anywhere. On some iOS setups it can survive deleting and reinstalling the app, so that free tries cannot be reset by reinstalling.

Subscriptions and payments

Payments are handled entirely by Apple through your Apple ID. We receive no payment details, name or address. Apple may give us anonymous or aggregate sales and usage reports, as it does with every developer. Apple is an independent controller of the data it holds about you; see Apple's Privacy Policy.

This website and email

This website does not use cookies, analytics or tracking. The page is served by our hosting provider, which may keep standard technical server logs (such as IP address and time of request) for security, for a short period. If you email us, we use your address and message only to reply and to keep a record of the conversation, which we delete when it is no longer needed. Our legal basis is our legitimate interest in answering you (GDPR Art. 6(1)(f)), or, where you ask about a purchase, performing our agreement with you (Art. 6(1)(b)).

Vault backup (optional)

The Vault is stored only on your iPhone. So that a mistake or a bad update cannot cost you your documents, the Vault makes backups of itself. A backup is one file, locked (encrypted) on your iPhone with Apple's built-in encryption. By default the backups are kept on your iPhone, in the Files app under On My iPhone → Ownly Tools → Vault Backups: the latest one, plus one for each of the last 7 days. They are deleted if you delete the app. To keep a copy that survives deleting the app, you can add a folder in your own iCloud Drive, or save a file yourself. The backup password is made by the app (or you can choose your own) and is kept in your iPhone's Keychain, so the app can restore your Vault after you reinstall it; you can see it in the Vault's settings. We never receive the backup, the password or anything inside it, and we cannot open it or reset the password. If the password is lost, the backup cannot be opened. Restoring only adds what is missing, and if this iPhone and a backup both hold items the other lacks, the app asks whether to keep this iPhone's version, the backup's, or both.

App lock (optional)

You can require Face ID, Touch ID or your passcode to open Ownly Tools, and separately to open the Vault. This is handled by iOS; the app never receives your biometric data or passcode.

Suggestions sent from the app

"Suggest a Tool" in the More tab opens your own email app with a message ready to send. Nothing is sent until you press Send there. It is an ordinary email from your own address, so we receive that address, the message you wrote, and the app and iOS version numbers shown in the message before you send it. We use it only to read your suggestion and, if needed, reply. We do not add it to a mailing list. We keep it for as long as it is useful and delete it on request. Our legal basis is our legitimate interest in improving the app (GDPR Art. 6(1)(f)).

Your rights under the GDPR

If you are in the European Economic Area, the UK or a similar region, you have the right to:

• ask whether we hold personal data about you, and get a copy (access);
• have wrong data corrected;
• have your data deleted (erasure);
• restrict or object to how we use it;
• receive it in a portable format;
• withdraw consent where we rely on it; and
• complain to a data-protection authority. In Romania this is the ANSPDCP. You can also complain to the authority in the country where you live or work.

In practice, the only personal data we may hold is an email you sent us. To use any of these rights, email support@ownlytools.com. We reply within one month. For data inside the app, you are in control: delete an item, or delete the app, and it is removed from your device. We cannot recover it, because we never had it.

International transfers, automated decisions, sharing

We do not transfer your app data anywhere, because we do not receive it. We do not make automated decisions or profile you. We do not sell or share personal data for advertising.

Security

Because your content stays on your device, its security depends on your device. Use a passcode and keep iOS up to date. The Vault is locked with Face ID or your passcode. Files are saved with iOS data protection.

Children

The app collects no personal data from anyone, including children. It is not aimed at children, and we do not knowingly collect data from them.

Changes

If this policy changes, we will update the date above. If a change affects how your data is handled, we will say so clearly in the app or on this site.

Contact

support@ownlytools.com
IVAN SERGIU-REMUS PERSOANA FIZICA AUTORIZATA
CUI 43341478
Strada Partizanilor, Nr. 8, Bloc M5, Ap. 3, Simleu Silvaniei, Judet Salaj, Romania